About the Release
Keeping with our commitment to the ongoing development and improvement of our meeting room management application, we are releasing V8.5.0.0, which consists of several feature enhancements, change requests and various fixes against V8.x and above.
Who is this Aimed at?
This document is a guide to what has changed in the latest release of Rendezvous Workspace. It is aimed at existing customers, partners, dealers, and various internal team members.
- About the Release
- Who is this Aimed at?
- Scope
- V6 Compatibility Information
- Supported Languages
- Technical Details
- Supported Operating Systems and Browsers
- Supported Outlook Client Versions
- Application Versions & Build Dates
- Web App Features/Enhancements
- Envoy Visitor Management Integration
- Key Features
- Additional Improvements
- Employee Portal Team App Improvements
- O365 Add-in Enhancements
- Benefits
- Key Features
- Additional Improvements
- Outlook Com+ Plugin Enhancements
- Mobile Apps Enhancements
- Release Fixes and Changes
Scope
This release affects the following modules:
- Alert Service
- Employee Portal
- NFS Workspace Employee Sync Run
- NFS Workspace Employee Sync Run (LDAP)
- EWS Connector
- Exchange Calendar Service
- NFS Workspace Exchange Calendar Sync API
- Floor Plan
- Mobile Apps (Booking App & Room Panel)
- O365 Add-in
- QuickBook
- Outlook-QuickBook Plugin
- Web Application
- Web API
- NFS Workspace Rooms Reconciliation Service
- Service Tracker App
V6 Compatibility Information
All cases up to and including V6.8.4.2 have been included in this release.
The minimum version to upgrade from is V8.4.3.0
Supported Languages
Technical Details
Supported Operating Systems and Browsers
Supported Outlook Client Versions
Please note:
- The Quickbook Plug-in (COM Add-in) is not supported on New Outlook 365.
- Office 365 Add-in supports New Outlook as well as Outlook for Mac in Exchange Mode.
Application Versions & Build Dates
| Module | New Version | Build Date |
| Web Application | 8.5.0.0 | 2024.09.24 |
| QuickBook | 8.5.2024.0923 | 2024.09.23 |
| WebService API | 8.5.2024.0919 | 2024.09.19 |
| App Name | Platform | Older version | Latest Version | Production Link |
| NFS Mobile | iOS | 3.1.33 | 3.1.34 | NFS Mobile on the AppStore (apple.com) |
| NFS Mobile | Android | 3.1.30 | 3.1.31 | NFS Mobile – Apps on Google Play |
| NFS Service Tracker | iOS | 3.1.10 | 3.1.11 | NFS Service Tracker on the AppStore (apple.com) |
| NFS Service Tracker | Android | 3.1.10 | 3.1.11 | NFS Service Tracker – Apps on Google Play |
| NFS Room Panel | iOS | 3.1.13 | 3.1.14 | NFS Room Panel on the AppStore (apple.com) |
| NFS Room Panel | Android | 3.1.13 | 3.1.14 | NFS Room Panel – Apps on Google Play |
Web App Features/Enhancements
Envoy Visitor Management Integration
We are excited to announce the release of the Envoy Visitor Management Integration, enabling seamless synchronization between your workspace system and Envoy. This integration simplifies visitor management by automatically adding visitors entered in your workspace system to Envoy, enhancing security, efficiency, and the overall visitor experience.
Key Features
1. Automated Visitor Sync
External Visitors added to your workspace system are automatically synced to Envoy, reducing manual data entry and ensuring consistency across both systems.
2. Real-Time Data Flow
New visitors and updates to existing visitor details are instantly reflected in Envoy, ensuring your reception team always has up-to-date information.
3. Improved Visitor Check-In Experience
With visitor data already populated in Envoy, check-in becomes quicker and more streamlined, providing a smooth and professional first impression.
4. Enhanced Security and Compliance
Automatically maintain accurate visitor logs across systems, contributing to better audit trails and compliance with security policies.
5. Easy Setup and Configuration
Integrating Envoy with your workspace system is quick and easy, with straightforward setup instructions and minimal configuration required.
Additional Improvements
- Improvements made to the UK Date format to include in leading zeros to constitute DD/MM/YYYY format.
- Improvements made to show the added Notes under the Resource Details on the Diary.
- Request Authorization alerts will now be sent even for current slot bookings such that the start time of the booking has passed.
Employee Portal Team App Improvements
- UI improvements made to the Employee portal, enhancing the experience.
O365 Add-in Enhancements
We are excited to announce a major update to our O365 Add-in with the introduction of support for Non-Exchange Rooms, available now in preview.
Previously, our add-in was optimized solely for Exchange Rooms, but with this new feature, you can now easily manage and book Non-Exchange Rooms or even a combination of both (Hybrid) as well.
This enhancement offers significant improvements in flexibility and usability across a variety of environments.
Benefits
- Broader Space Management Capabilities
- Non-Exchange Room Support: Users can now book spaces that are not integrated with Microsoft Exchange, providing greater flexibility.
- Hybrid Space Compatibility: Ideal for organizations with both Exchange and non-Exchange spaces, allowing seamless management of all meeting spaces within a single interface.
- One-stop Solution
- Streamline bookings from Outlook without the need to toggle between different platforms or systems. All bookings, whether for Exchange rooms or non-Exchange rooms, are managed in one place.
- Consistency in User Experience
- The familiar Outlook interface is now extended to non-Exchange spaces, ensuring users can enjoy a consistent, intuitive experience when booking both Exchange and non-Exchange rooms.
- Real-Time Availability & Updates
- With workspace integration, users can view real-time availability for all rooms, desks, and shared spaces, ensuring that bookings are always up-to-date and avoiding scheduling conflicts.
Key Features
- Find an Exchange/Non-Exchange space by Property, Area, Neighborhood, resource type & Participant count.
- Filter spaces by Resource attributes.
- Add Multiple spaces, be it Exchange or Non-Exchange or both. Spaces can be added across Multiple properties.
- Add Services to your resource bookings
- View resource details or already added services to a booking
Additional Improvements
- Users will no longer be able to add Add-ons exceeding the maximum quantity using the Outlook Add-in.
Outlook Com+ Plugin Enhancements
- Making a booking using the Outlook Plug-in allows us to select time slots which are not in the multiples of 15 and will thus be rounded off to the nearest 15 minute slot when syncing with workspace.
Please note: A new QuickBook Plugin has been introduced with this version.
Mobile Apps Enhancements
- +1 & -1 hour options would now be hidden if the resource selected has fixed booking time slots.
- Scanning the QR code for an inactive resource would now suggest ‘The resource is inactive. Please contact your administrator.’
- Iadea, ProDvx & Standard panels now support French (Canada).
- Neat Panels are now supported.
Release Fixes and Changes
| Web Application | |||
| FUNCTIONAL AREA | DESCRIPTION | CASE REFERENCE | |
| Administration | When configuring a resource, the resource type drop down must load as per the language of the logged in user. | 23484 | |
| Administration | Search filter not working for ‘Questionnaire type’ under Lookups. | 25267 | |
| Administration | Unable to set Look up configuration as inactive. | 25396 | |
| Administration | Resource types must be sorted alphabetically for Mobile configuration settings. | 24995 | |
| Administration | When ‘Enable Region’ is set to ‘No’ under Global Settings, creating a new property must have its region associated to the Global Default Region. | 28483 | |
| Administration | Booking Dates Restriction (Holidays) under Business Rule Settings must be sorted in descending order of dates. | 25387 | |
| Booking Request | Bookings in requested state which are created without a host, are incorrectly missing from the Booking Request page. | 26093
|
|
| Booking Search | Unable to search bookings on the ‘Background bookings’ page using Property name, Resource name & Booking Title. | 25693
|
|
| Bookings | Quick Confirmation History blank for recurring bookings with weekend such that the user is directed to the Alternate resource page. | 23336 | |
| Bookings | Incorrectly able to make a booking on the weekend even when ‘Allow bookings on Weekends’ is set as ‘No’ under ‘Business Rule Settings’. | 22187 | |
| Bookings | Incorrect information shown on the Booking Summary of a recurrence booking. | 23614 | |
| Bookings | Unable to select newly created layout while making a booking from the new booking page. | 25198 | |
| Bookings | Creating a booking from the ‘New Booking’ page incorrectly allows to add the main and the dependent resources of a combo resource. | 25244 | |
| Bookings | Booking status of a booking created from the Diary is incorrectly in the requested state even after updating the resource from a requested one to a confirmed one. | 25268 | |
| Bookings | Users must not be able to add services to a cancelled booking. | 25308 | |
| Bookings | For a multi-resource recurrence booking having a resource in requested state and the other in confirmed state, cancelling the confirmed resource for the entire series, incorrectly leaves the booking in the confirmed state. | 25349 | |
| Bookings | E-mail validation not working while adding an external attendee to a booking. | 25570 | |
| Bookings | When ‘Allow ‘Multiple Hosts’ for a Booking?’ is set as ‘No’ for the primary property of a multi-resource or multi-location booking, must not show the ‘+’ button to add multiple hosts when making the booking from the ‘Diary’ or ‘New booking page’. | 25572 | |
| Bookings | Confirming a booking from the ‘Background bookings’ page shows different status for the booking and the booked resource. | 25687 | |
| Bookings | Unable to save quick booking with special characters in the booking title. | 24074 | |
| Bookings | Unable to save booking after adding a resource to a cancelled booking. | 26044 | |
| Bookings | Even when ‘Auto populate Add-on Notes’ is disabled for the webapp, add-on notes are incorrectly displayed while making a booking. | 26428 | |
| Diary | Date format on the Diary view is incorrect when the language preference of the logged in user is set as English (US). | 23185 | |
| Diary | Saving a quick booking from the Diary, not saving the Host details if different than the logged in user. | 23293 | |
| Diary | Enabling all regions on the Diary, incorrectly blanks out the Region drop down on the Monthly and Weekly tabs. | 23586 | |
| Diary | Unable to move a booking on the diary to a slot where a booking already exists such that the user is directed to select an alternate resource to save and exit the booking. | 25542 | |
| Diary | Booking information missing from the Diary for private bookings of 15 & 30 minutes duration. | 25188 | |
| Diary | Legends for Weekly and Monthly tabs of the Diary are incorrectly not translated for French Canada. | 28409 | |
| Global Add-ons | Unable to search for Global Add-ons while making a New Booking when filtering by the Add-on resource type. | 25478 | |
| Language | Improvements made to French (Canada) translations. | 26045 | |
| Services | Incorrect Category items displaying for resource types while adding Services to a booking. | 26317 | |
| Services | Adding services to a booking with a visitor, incorrectly removes the already added notes for the visitor. | 28656 | |
| Visitors | Unable to open the notes in the visitor module when there is ‘ \’added to the notes section. | 25713 | |
| Exchange Rooms Integration | ||
 |
DESCRIPTION |  |
| Removing the Exchange resource from the Organizer Calendar’s instance of a custom recurrence, incorrectly does not remove the resource from the web app. | 25694 | |
| QuickBook | ||
| FUNCTIONAL AREA | DESCRIPTION | CASE REFERENCE |
| Bookings | Recurrence restriction set by resource type not working when making a recurrence using Quick Book. | 21694 |
| Bookings | Cancelling a booking with Add-ons, from Quickbook or the O365 Add-in, does not send the “Service Cancelled Alert Before Event”.
|
24185 |
| Bookings | Check-in button for a booking is incorrectly visible under My Bookings beyond the ‘Check-in Time ends’ for the resource type.
|
25075 |
| Bookings | Resource level questionnaires reset on editing a booking. | 25733 |
| Outlook Plugin | Moving a booking with services to a different date in the Outlook Calendar, incorrectly adds Setup time to the booking. | 24118 |
| Outlook Plugin | Unable to add services via plugin for a booking created using the floorplan in Mobile app. | 25729 |
| Mobile Apps | |||
| FUNCTIONAL AREA | DESCRIPTION | CASE REFERENCE | |
| Service Tracker | Current day bookings which are in the ‘past’ must still display on the Service tracker for today. | 28884 | |
| Service Tracker | UI Improvements made to the icons used in the iOS header bar. | 25740 | |
| Floor Plan | Change in the number for ‘Future booking restriction’ under Business Rule settings, not getting updated on the floorplan. | 25502 | |
| Floor Plan | Incorrectly able to make a booking using the floor plan even when ‘Allow current day booking only’ is set to ‘Yes’ under Business rule settings. | 28405 | |
| Scan | Scanning the API incorrectly hangs the mobile app. | 22201 | |
| Bookings | AM/PM incorrectly displayed as YH/YB on the Mobile App. | 28901 | |
| Bookings | Unable to select Client matter for Desk booking and thus make the booking if charge back is enabled for the booking type. | 28904 | |
| Bookings | Improved “Add Service” button performance in My Bookings. | 25634 | |
| Bookings | Improvements made to German language translations. | 25676 | |
| Bookings | Multi-location booking incorrectly being cancelled without confirming cancellation. | 25670 | |
| Bookings | Automatic Add-ons being incorrectly added to bookings made outside the set time frame. | 25937 | |
| Bookings | Bookings incorrectly missing under the My Bookings section. | 26075 | |
